Some ideas to improve Community collaboration for Ubuntu Developer Summit

Few days ago I received an email from Jorge O. Castro of the Ubuntu Community, announcing me that my request of sponsorization for Ubuntu Developer Summit has been accepted. I have never attended an UDS before, so I must admit I feel a bit disoriented at the moment and maybe I’m missing some important informations, but at least I’m a good test for the situation of a community member approaching it for the first time. Since I would like to actively help the organization of the Summit, I started looking for the right place to do it. I’ve a good experience about events organization and during these years I helped, for example, in the organization of Maemo Summit and MeeGo Conference, so I’d like to share my experience with the Ubuntu Community too.

USD Website

The Ubuntu Developer Summit website is http://uds.ubuntu.com/. It looks nice at first view, but it’s missing a lot of important informations and it contains some errors. The Travel section, for example should be named “Travel and Accomodation” and should contains not only information about the main hotel where the Summit will take place, but also useful informations about cheap hotels/hostels for Community people who are not sponsored. The Tracks section is still empty. Is it possible that when less than 1 month is missing, official tracks are not available yet? I don’t mean categories, I mean tracks inside them. The Schedule is still empty too. Clicking any track take to a page containing an error: I would like to submit this bug, but where? Even worse, clicking on Schedule takes the visitor to a different website and there is no ways to navigate back (except clicking the back button on browser).

Forum

I wasn’t able to find any section in the official Ubuntu forum where to talk about Ubuntu Developer Summit. I think it would be useful to have a dedicated section to talk about UDS or about generic Ubuntu related events. It would be useful for people to be able to meet/know each other before attending. I was lucky to meet Marco Trevisan, from the Ubuntu Italian Community, so we will travel together (thanks to a Twitter message I sent!).

IRC

The #ubuntu-uds channel on FreeNode is not much populated and a couple of times I visited it nobody wrote anything. We should keep at least 2-3 people, in turns, always available to answer any question about UDS, it would be easier for people to find the informations they look for.

Wiki

It would be nice to have a page on the wiki to organize better the event. We could write a list of tasks to do and each Community member could pick one and help with it. In this way we could divide the jobs. I know there is a lot to do when we organize these kind of events and the help of the Community is something we cannot risk to miss.

Media

We should give some informations to people who will attend UDS to be sure they will use proper tags when they will publish pictures, tweets, blog entries ecc… Do we have a tag to use on Flickr? What is the right tag to use on Twitter? What keywords should we use when we will blog about the Summit? All these informations are important if we want to be sure other people will find our posts in an easy way.

Mailing List

Ubuntu has a lot of mailing lists, but it looks like none dedicated to events discussion. There is one called ubuntu-events-planners but nobody is using it since months ago. We should use a mailing list to discuss about events organization and/or create a dedicated one for UDS.

MeeGo Events Meeting – April 4th 2011 – Notes

MeeGo Conference Updates

We have 315 registrants as of today for the conference, so numbers are looking good without having any agenda published yet! A good portion of sessions should be approved by April 8th, this Friday and you will receive an email when/if your session has been approved yet. Not all the sessions will be approved by Friday though so if you do not hear from the committee then do not worry they are probably just working through it. The program committee is tenatively planning to have a first draft of the Agenda up by April 15th. Sponsored Travel attendees should start receiving approvals during next week and approvals will continue through April 25th.

Warm-up

You can follow the updates and planning on the Warm-up at http://wiki.meego.com/MeeGo_Conference_Spring_2011#MeeGo_Conference_Warm-Up

T-shirt design contest

For anyone who didn’t see it on the mailing list this morning from Brian the winner of the T-shirt contest will receive sponsored airfare and hotel for the event in San Francisco. The contest closes next Friday, so get drawing!

MeeGo Summit FI update

MeeGo Summit FI (15-16th Apr). Summit will be 2-day developer oriented event as planned. Program contains keynotes, three tracks, meegathon competition, AR.Drone fun, evening party, Intel AppUp Lab, BoFs and more. http://summit.meegonetwork.fi
Interest towards summit has been huge, beyond our expectations. We were fully booked after one week. We have ~350 participants (limited by facilities and other details), over 140 are (still) in queue for cancellation seat.

MeeGo Corporate Guidelines and Regional and Local Assets and Guidelines

We in conjunction with Jarkko and the Finland team, the many contributors from the community, the Linux foundation, the events team, and the Caffelli design team have pulled together the guidelines for MeeGo Events. Thank you all for your contributions in putting these together! The Guidelines and Collateral Assets are posted on the Event’s page at http://wiki.meego.com/Events#MeeGo_Conferences we would like your feedback and input so please email me [email protected] please send us things that you think we missed or things we could change to make the guidelines better.

Note: you can find the original log here http://trac.tspre.org/meetbot/meego-meeting/2011/meego-meeting.2011-04-05-17.00.html